Chatorq
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For academies, schools & online courses

More enrollments, less admin work

A WhatsApp AI agent answers course inquiries, processes enrollments, and keeps students informed. Your educational institution on autopilot.

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Automated enrollments

Prospective students discover your course catalog, ask about pricing, and enroll directly from WhatsApp. The agent guides the entire process, collects the required information, and sends enrollment confirmation instantly.

Class schedule and availability

The agent provides real-time schedule information, class formats (in-person/online), and seat availability. Students can also check their current course timetables without having to call.

Student communications

Send class cancellation notices, schedule changes, new study materials, or institutional announcements to all students or specific groups with one message. The agent personalizes and distributes automatically.

Reminders and retention

The agent sends class reminders, exam date notifications, or payment due alerts. It also identifies students with frequent absences and proactively reaches out to improve retention rates.

Real use cases

Enrollment in a new course

Someone interested in learning programming sees your social media post and messages the academy on WhatsApp. The AI agent provides all the information and processes the enrollment on the spot.

Prospect: 'Hi, I saw the programming course on Instagram' Agent: 'Hi! Our Web Programming course is 3 months long, fully online, and starts May 1st. Price: $250 in 3 installments. Want to see the full syllabus or enroll now?' Prospect: 'I want to enroll' Agent: 'Excellent! I need your full name, email, and phone number to reserve your spot. First installment can be paid by card or PayPal.'

Class cancellation notice

The instructor can't teach that day. Instead of each student finding out separately, the institution uses the agent to notify all students in the group within seconds.

Agent: 'Hi! We want to let you know that today's Tuesday class (Web Programming, 7:00 PM) has been cancelled due to the instructor's illness. The make-up class will be next Tuesday April 23rd at the same time. Sorry for the inconvenience!'

Payment due reminder

The agent automatically identifies students whose tuition payment is due in the next 3 days and sends them a friendly reminder with available payment options.

Agent: 'Hi! Just a reminder that your May payment for the Web Programming course is due this Friday, April 20th. You can pay by: • Bank transfer: [details] • PayPal: [link] Already paid? Let us know and we'll send your receipt right away.'

Frequently asked questions

Can the agent handle multiple courses or programs at the same time?
Yes. The agent manages your entire course catalog simultaneously. When a prospect writes in, the agent asks about their area of interest and shows relevant options. Each course can have its own enrollment flow.
Can I use the agent for both in-person and online classes?
Yes. The agent handles both formats. For online classes, it can automatically send the video call link before each session. For in-person classes, it provides the address and classroom information.
Can it integrate with e-learning platforms like Moodle or Teachable?
Yes. We can integrate Chatorq with major e-learning platforms to sync enrollments, student progress, and available content. Contact us about the specific integrations you need.
Can the agent handle tuition payment collection?
The agent facilitates payments via integration with Stripe, PayPal, or other platforms. It can send reminders, confirm payments, and automatically update student status.
Does it work for language schools, sports academies, or arts schools?
Yes. The system is fully adaptable to any type of educational institution. Language schools, gyms, dance academies, martial arts studios, and music schools all use Chatorq as effectively as technical training programs.

Related article

Automatiza inscripciónes por WhatsApp: guia academias

Academias y centros educativos pueden automatizar inscripciónes, consultas sobre cursos y recordatorios de clase con un agente IA en WhatsApp.

More enrollments, less admin work

A WhatsApp AI agent answers course inquiries, processes enrollments, and keeps students informed. Your educational institution on autopilot.

No credit card. Set up in 5 minutes.

Start free